Making leave-processing a piece of cake

Because this online module integrates with our Payroll and HR systems, it cuts your capturing time by allowing your employees to apply for leave online. Capturing, approving, and maintaining your employees’ leave becomes a streamlined, paperless process.

It also lets you customize escalations of workflow items, reducing your company’s financial liability by improving leave management.

But just as it lets the right people in, it keeps the wrong people out. Premier ESS enforces stringent, internationally-accepted standards of access control to authenticate users. This means your data is always protected. For example, managers can access and update leave information for their department, and employees can see how much leave they’ve taken and how much is left to take.

With just a few clicks, you can enable or disable these handy features:

Leave processing

Employees can view their leave balances as they appear on the payroll database and apply for leave on the system.

Online personal and family information

Your employees are able to view and update their personal information such as:

• Names and contact numbers
• Banking details
• Emergency contact details
• Statutory information such as ID number, tax number, addresses
• Details of family members, next of kin, beneficiaries, etc.

Online pay slips

Because ESS saves a history of each employee’s payslips, an employee can view all of these whenever they want.

Expense claims

Online claims processing

ESS automates travel reimbursements or expense claims. Your employees simply complete a form on ESS, the request is authorized, and the transaction is automatically reflected on their pay slip.

Online overtime processing

Your employees can capture overtime through the ESS system. As soon as the request has been approved, the hours are automatically reflected on your payroll. You can customize the overtime forms and allow employees to make file attachments if they need to.

Online performance reviews

Employees can complete 360° performance and competency reviews online. Scores and comments captured will automatically be reflected on the Zentech I.T Solutions HR system.

How ESS makes your life a lot easier

• ESS saves you valuable time on leave capturing and processing
• Take control of leave processes by following status of leave applications in real-time
• Streamline the leave application process by setting up your company’s leave rules exactly as you want them
• Transactions are automatically updated in your payroll database
• The system informs managers of all transactions by email
• Managers can view their team’s leave applications and various reports to help them manage leave
• Leave transactions can be integrated into your Microsoft Outlook calendar
• Authenticates users through Microsoft Active Directory
• Employees’ accounts are secured with a username and password

Reports

The ESS system ships with the following reports to make your leave processing and maintenance more effective:

• Leave Balance Report - creates reports for individuals or groups
• Leave Transaction Report - lets you view transactions awaiting approval
• Manager Leave Calendar Report - gives managers a graphic report of staff on leave